Collaboration is a central theme to modern business, driving growth and innovation in key industries. For remote office scenarios, collaboration is critically important, and the following tips will allow you to get the most from remote employees and the resources you have available.
Provide a Collaborative Workspace Through Software
Software is the key to collaboration when working with remote employees. A poor software solution will lead to frustrating working conditions, a lack of productivity, and potential failure on daily tasks, regular deadlines, and large projects.
Collaborative software needs to be comprehensive and tailored to the needs of your business. What systems do your employees need to perform their work? For anything outside of basic office productivity, specialized applications and technology may be required. A managed IT solution is often the most cost-effective way to ensure that you are providing employees with the collaborative tools they need.
Performance Management Should be a Focus When Working with Remote Employees
Managing performance becomes a unique challenge when working with remote employees.
Companies that embrace remote office structures can benefit from reduced overhead and higher employee job satisfaction, however, the benefits only matter if performance is not compromised. Setting targets, regular meetings, and both video and voice conferencing can help to maintain supervisory presence to keep employees motivated and compliant with expected professional standards.
Don’t Let Remote Employees Compromise Your Data Security
In remote office environments data is exposed to more risk through negligence, theft, and fraud. For employees to collaborate and work to a high standard they need access to data and systems without unnecessary roadblocks. As an employer, it is your responsibility to closely control access without hindering productivity. Pre-screening and ongoing screening can help you to eliminate bad actors. Robust network and application level security solutions can protect from external data threats.
Provide Process and Technology Training to Maximize Efficiency and Security
Training and utilizing technology correctly is perhaps the most important aspect of successful collaboration between remote employees and employers. Training ensures that employees maintain best security practices, that they know when and how to use specific applications, and that they are familiar with whatever storage and sharing platform is in place for collaborative workflow.
Remote office situations often require just as much training as a traditional workplace, and regular upskilling is necessary as technology changes. Training staff with an induction and continued upskilling program will ensure that everybody understands collaborative tools and how they are used.