What is one of the highest frustrations of your healthcare staff? We are willing to bet that disruptions being able to print, copy, or scan data will be near the top of the list.
Print, copy, and scan are all services we take for granted, though we rarely treat these services as services. Many healthcare offices use an approach most easily described as “fix it when its broke”. This is not a good approach for services. Electric and plumbing is a service as well, and we all know how frustrating it is when there are issues on those ends.
Taking a proactive approach will allow your healthcare providers to focus on what they do best, helping patients. When your company treats copying, printing, and scanning like a service, then your company can become proactive rather than reactive. Below is a list of five ways to better strategize the management of your Print Device Fleet.
5 Ways to Improve Your Print Device Fleet
Like physicians provide yearly physicals, companies and their Printer Fleet Service technicians need to do routine checks and updates to make sure your machines are being used the best way they can. Knowing your devices as a company is important like knowing your patients.
- Time Management: Healthcare professionals are all about time management, and your printers should be too. Knowing when your devices are due for routine checks, cleanings, or tune ups, as well as what devices are used most is the first step in prolonging the life of your devices and keeping them running with no downtime. Providing the most care to the devices that are used the most and checking on them more often will keep the office running smoothly
- Efficiency: Each staff and location may have different needs. Assessing what works best for each office, and keeping track of how much they use how often can bring the management of your devices to the next level.
- Proactivity: Keeping track of which devices are overused, underused, or near the end of their life allows your team to use proactivity to their advantage. Adding an extra device in a overused area, taking out devices in underused areas, and replacing devices at appropriate times will decrease your bottom line and allow your healthcare staff to print, scan and copy seamlessly.
- Inaccurate estimates: Printing devices will often alert for inaccurate readings of toner or tune ups. Keeping logs of the typical life cycles of the devices and comparing the current read outs of your devices to the history of that device will allow for less faulty, and costly, replacements.
- Security and reducing risk: Understanding the security of these devices will allow you to audit the security settings. Once the security settings are discovered and understood, optimizing your fleet will be seamless and ongoing in order to reduce potential security risks and keep your healthcare office within compliance.
Get on your feet and optimize your fleet
Keeping records, optimizing settings on the printer, and acting proactivity will all reduce your bottom line and keep efficiency first for your healthcare workers. These considerations are a great place to start, so contact Stratix Systems to help you implement these strategies and get your fleet optimized so we can work together keep your company running smoothly and your workers doing what they do best on their feet.
The bottom line: If growing your practice, while controlling costs, is on your mind, it’s time to talk with Stratix Systems.
Want to know more?
Our experienced systems experts would be happy to answer your questions, help you explore your options and develop a customized plan for you. Learn more at stratixsystems.com or call us toll-free 1-800-444-2943.