When most people think of a copier, they imagine a simple machine that prints, scans, and makes copies. But today’s multifunction copiers are far more advanced than their predecessors. Packed with intelligent features designed to improve productivity, security, and cost efficiency, these devices can transform the way your business handles documents. If you’re only using your copier for basic tasks, you could be missing out on powerful tools that streamline your workflow and save you money.
Here are some copier features you didn’t know you needed but definitely should be using.
1. Mobile and Cloud Connectivity
Modern copiers allow you to print and scan directly from your smartphone, tablet, or laptop without being physically connected to the machine. With built-in integrations for platforms like Google Drive, Dropbox, and OneDrive, you can easily access and store documents in the cloud.
This feature is especially valuable for hybrid or remote teams, enabling employees to print from anywhere and retrieve documents instantly. It eliminates the need for USB drives and reduces manual steps in your workflow.
2. Advanced Security Features
With cyber threats on the rise, protecting sensitive information is more important than ever. Many copiers now come equipped with robust security features such as user authentication, encrypted data transmission, and secure print release.
Secure print allows users to send documents to the copier but only release them once they’re physically present and authenticated. This prevents confidential documents from sitting unattended in the output tray.
3. Workflow Automation
Today’s copiers can do much more than scan documents; they can route them automatically. Workflow automation allows you to scan a document and send it directly to predetermined destinations, such as email, shared folders, or document management systems.
You can even set up one-touch workflows for repetitive tasks, saving your team valuable time and reducing the risk of errors.
4. OCR (Optical Character Recognition)
OCR technology converts scanned documents into searchable and editable files. Instead of storing static PDFs, you can quickly search for keywords within documents or convert them into editable Word or Excel files.
This feature is a gamechanger for businesses that handle large volumes of paperwork, making it easier to find and repurpose information.
5. Usage Tracking and Cost Control
Many businesses struggle to track printing costs. Advanced copiers provide detailed reporting tools that allow you to monitor usage by department, user, or device.
With these insights, you can implement cost-control measures such as print quotas, duplex (double-sided) printing defaults, and color usage restrictions.
6. Energy Efficiency and Eco Settings
Sustainability is becoming a priority for organizations of all sizes. Modern copiers are designed with energy-saving features such as sleep modes, low-power consumption, and eco-friendly toner usage.
These features not only reduce your environmental footprint but also lower your utility costs over time.
7. Remote Monitoring and Maintenance
Downtime can be costly, but many newer copiers offer remote monitoring capabilities. This allows service providers to track performance, detect issues, and even resolve problems before they impact your business.
Automatic alerts for low toner or maintenance needs ensure your device is always running efficiently without constant oversight from your team.
How Stratix Systems Can Help
At Stratix Systems, we understand that your copier should do more than just print- it should enhance the way your business operates. Our team specializes in helping organizations unlock the full potential of their multifunction devices through tailored solutions and expert support.
Whether you’re looking to improve document security, implement workflow automation, or reduce printing costs, Stratix Systems provides:
• Customized copier solutions tailored to your business needs
• Managed print services for greater efficiency and cost savings
• Advanced security configurations to protect sensitive data
• Ongoing support and proactive maintenance to minimize downtime
We take a consultative approach, ensuring you’re not just getting a copier, but a smarter, more efficient document management system.
Ready to discover what your copier can really do? Stratix Systems is here to help you every step of the way. Visit Printing Systems – Stratix Systems | Managed IT and Technology Systems to learn more.
About Stratix Systems
Stratix Systems is one of the region’s leading technology solutions partners – Managed IT Services, Cybersecurity, Imaging and Document Management. With a history that spans over 50 years. With more than 150 IT professionals, and offices in Wyomissing, Bethlehem, King of Prussia and York (Pennsylvania), as well as Manasquan, New Jersey and Newark, Delaware- it’s no wonder why Stratix Systems is the partner of choice for over 8,000 client organizations throughout Pennsylvania, New Jersey and Delaware.