In this day and age of busy businesses, organizations rely heavily on printed materials for client proposals, marketing collateral, training documentation, or internal communication. With these ongoing needs, the decision between maintaining in-house imaging/printing services and outsourcing them becomes an important financial consideration. While outsourcing can appear convenient on the surface, many companies are discovering that bringing these services in-house offers significant and long-term cost savings.
Below, we’ll break down why owning your imaging and printing operations can be a smart financial move, and how the right technology partner can help you maximize those savings.
Lower Cost per Page and Overall Volume Efficiency
Outsourced printing providers often charge premium per-page rates that add up quickly, especially when your organization requires frequent or high-volume printing. High-quality internal devices, on the other hand, are engineered to produce thousands of prints per month at a fraction of the outsourcing cost. Modern multifunction printers (MFPs) and production printers are built with more efficient ink and toner usage, reduced waste, and enhanced automation.
Savings on Rush Fees, Shipping, and Handling
Anyone who’s outsourced printing knows the pain of last-minute deadlines. Fast-turnaround jobs often come with additional fees before factoring in shipping and delivery costs. These expenses, while individually small, accumulate over time and result in unpredictable budget overages.
In-house printing eliminates these unnecessary charges entirely. If you have the equipment on-site, you can print what you need, when you need it, without worrying about order cut-off times or expedited service charges.
Greater Control Over Inventory and Waste Reduction
When outsourcing, companies often over-order to meet minimum quantity requirements, only to end up with excess inventory that becomes obsolete or outdated. This can be particularly costly for materials like brochures, catalogs, forms, or signage that frequently change due to branding updates or product revisions. By bringing printing in-house, you gain the ability to produce only what you need, whether you need 10 copies or 10,000.
Enhanced Data Security and Compliance
For industries that handle sensitive information such as healthcare, financial services, or legal services, outsourcing printing introduces potential data privacy risks. Even when working with reputable partners, handing over confidential documents means relinquishing control over the printing workflow. With in-house imaging and printing, you maintain full control of sensitive materials from creation to distribution. Modern MFPs include built-in security features such as user authentication, data encryption, secure print release, and audit trails.
Improved Productivity and Faster Turnaround
Internal printing capabilities give teams the ability to revise, reprint, or customize documents instantly. This means no vendor timelines or communication delays. This agility not only reduces hidden costs associated with downtime but also improves your organization’s ability to operate effectively.
How Stratix Systems Helps You Save More with In-House Printing
At Stratix Systems, we understand that the key to maximizing in-house printing savings is having the right technology, the right support, and the right strategy.
Here’s how we can help:
Industry-Leading Imaging & Printing Solutions
We offer a full range of multifunction devices, production printers, and document solutions from world-class manufacturers. These are all designed to deliver exceptional efficiency, speed, and reliability.
Managed Print Services That Optimize Your Workflow
Our experts assess your print environment and recommend devices that fit your needs. This aims to reduce waste, lower supply usage, and give you full visibility into print behavior and spending.
Predictable Budgeting & Lower Operating Costs
Through service agreements, automated supply replenishment, and proactive maintenance, Stratix Systems helps eliminate unexpected repair costs and keeps your devices performing at their best.
Enhanced Security & Compliance
We implement secure print workflows, user authentication, permissions controls, and device-level protection to keep sensitive information safe.
Local Support You Can Count On
With Stratix Systems, you’re backed by a team known for responsive, knowledgeable service—ensuring your printers stay running and your teams stay productive.
Bringing your imaging and printing services in-house isn’t just a convenience; it’s a strategic financial decision. And with Stratix Systems as your partner, you can ensure your organization benefits from maximum savings, efficiency, and control.
About Stratix Systems
Stratix Systems is one of the region’s leading technology solutions partners – Managed IT Services, Cybersecurity, Imaging and Document Management. With a history that spans over 50 years. With more than 150 IT professionals, and offices in Wyomissing, Bethlehem, King of Prussia and York (Pennsylvania), as well as Manasquan, New Jersey and Newark, Delaware- it’s no wonder why Stratix Systems is the partner of choice for over 8,000 client organizations throughout Pennsylvania, New Jersey and Delaware.