As small businesses continue to embrace digital tools and workflows, paper remains a vital part of their operations. From printing invoices to maintaining hard copies of customer records to printing presentations and leave-behinds for sales presentations, paper is still essential for tracking and completing daily tasks – even in a digital age. And to keep things running smoothly, a dependable printer is a must.
Choosing the right printer for your small business, of course, depends on your specific needs—whether you prioritize speed, user-friendliness, durability, or extra features. While printers come in many shapes and sizes, there are several key characteristics that top-performing printers for small businesses tend to share. So, if you’re looking to upgrade or invest in a new printer, keep these five important factors in mind.
Ease of Installation and Use
Managing a business is demanding, and dealing with complex printer setups shouldn’t add to that burden. Look for a printer that prioritizes ease of use, with plug-and-play installation that lets you go from box to printing in just a few steps. Simplified touchscreen controls and quick-access buttons make everyday tasks easier. Plus, toner and ink should be quick and easy to replace, so you can avoid downtime when supplies run low.
Fast, High-Quality Printing
Slow printing can bottleneck productivity, especially when you’re pressed for time. The best small business printers deliver fast print speeds—ideally 20 pages per minute or more—without sacrificing quality. For businesses that need to operate efficiently, look for printers that can handle 25 pages per minute and support double-sided printing in both color and black-and-white.
All-in-One Functionality
Space is valuable in any small business, and multifunctional devices can help you maximize it. All-in-one printers combine multiple functions in one machine, including printing, scanning, copying, and sometimes even faxing. The best all-in-one printers deliver quality performance while taking up minimal space, helping you streamline your workflow without crowding your workspace.
Smart Device and Network Connectivity
Having multiple connectivity options makes your printer more versatile. Whether you need to print from your computer, smart device, or directly from a USB drive, a good printer should offer a range of options. Look for models with Ethernet and WiFi capabilities, along with support for solutions like AirPrint (for Apple devices) and Mopria (for Android and Windows), so you can print easily from whichever device is most convenient.
Reliability, Security, and Durability
Small businesses need printers that are built to last. Top printers feature robust, durable components designed to handle high workloads day after day. Large paper trays minimize the time spent refilling, and a strong warranty ensures peace of mind. In addition, make sure the printer offers the latest security protocols to protect sensitive information during network printing.
With all of these different factors to consider, deciding where to start can be a challenge.
And that’s where Stratix Systems can help.
Stratix Systems is one of the region’s leading technology solutions partners—with the people, resources and experience to deliver the Managed IT, cybersecurity, document management and imaging support you need: where, when and how you need it. The best practices, the most road-tested options, and the best technologies. Backed by 150+ knowledgeable people and the most responsive client and technical support in the business.
Stratix Systems offers clients a robust assortment of flexible, secure managed IT, cybersecurity, and document management solutions, as well as imaging and printing technologies to help protect you from hacks and attacks and support administrative workflows – all with significant cost savings that work with even the tightest of budgets. And of course, we provide knowledgeable tech support every step of the way.
It’s no wonder why Stratix Systems is the technology partner of choice for more than 8,000 clients in Pennsylvania, New Jersey and Delaware.
So, if choosing the right printers for your fleet is top of mind for you, it’s time to talk with Stratix Systems. Call 800-444-2943 or visit stratixsystems.com to learn more